Resources and Information
Last Updated Sept. 8, 2017
Here is the latest information regarding University status.
As reminder, please note that all ad hoc agreements, partnerships, collaborations and affiliations with external parties related to Hurricane Harvey must be reviewed and approved on the vice-presidential level.
Table of Contents
- Help and Information for Students
- Cougar Emergency Fund (Harvey) and Financial Reconsideration Appeal (FRA) Form for Students
- Enrollment, Financial Aid, and Withdrawal Deadlines
- Semester Will Not Be Extended
- New Commuter Residential Housing and Emergency Housing
- Discussion Site for Students
- Student Health Insurance Enrollment and Waivers
- Cougar Card
- Counseling and Psychological Services (CAPS)
- Volunteering, Donating, Discussion Groups
- Help for Faculty and Staff
- Child Care
- Payroll, Time Reporting, Employee Resources, Etc.
- Mail Service
- Other Questions
Help and Information for Students
Cougar Emergency Fund (Harvey) and Financial Reconsideration Appeal (FRA) Form for Students
All affected students can request monetary assistance through the Cougar Emergency Fund and/or submit a Financial Reconsideration Appeal to potentially increase their aid with just one application. This will enable UH to connect affected students with every type of fund available. Click here to connect with more information and the application.
All those wishing to make a gift benefiting students are invited to do so through the “UH Cougar Emergency Fund”: https://giving.uh.edu/gift/?allocation=HC55074HA45. The term “Harvey Relief” should go in the comments/notes box.
Enrollment, Financial Aid, and Withdrawal Deadlines
Understanding the impact of Hurricane Harvey on students’ ability to conduct university business, a number of deadlines have been. Many of these new deadlines are now upon us. Included below is a list of final dates for various transactions as well as information on how to request exceptions.
Fall 2017 Deadlines and Due Dates
- Last Day to Add with Approval from Your Academic Advisor: Friday, Sept. 8
- University's Official Reporting Day (ORD): Friday, Sept. 8
- Last Day to Drop or Withdraw without a grade: Friday, Sept. 8
- Last Day to Request an Exception from the Provost to Add or Drop: Friday, Sept. 15
- Last Day to Drop with a W: Tuesday, Oct. 31 (no change)
- Last Day to Submit Residency Application and Documents: Friday, Sept. 8
- Last Day to Arrange a Payment Plan: Friday, Sept. 8
- Last Day to Enroll in an Emergency Payment Plan: Friday, Sept. 8
- Due Date for the second payment installment has been extended to Monday, Oct. 16
- Last Days to Drop and Add Classes: The official deadline for adding (with the approval of your academic advisor) and dropping a class (on your own) is Friday, Sept. 8.
However, given the potential impact of Hurricane Harvey on UH students, UH will consider exceptions to the add/drop deadline through Friday, Sept.15. If you wish to request an exception, please send an e-mail to Provost@uh.edu identifying the class and section you wish to add or drop, a brief explanation of your need to do so, and your PeopleSoft ID number. Exceptions will be considered on a case-by-case basis and will be granted only for extenuating circumstances related to the storm.
Student-athletes and international students are required to meet a minimum credit requirement and should speak with their respective departments (Athletics/ISSSO) prior to requesting a drop to ensure compliance.
The Sept. 1 deadline for withdrawal from UH with a 70% refund for Session 1 of the Fall Semester has been extended to September 8. The deadlines for a 50% and a 25%t refund have also been extended an additional week from the original deadline. Regarding Session 3, the deadline for withdrawal with a 50% refund has been extended to Sept. 8.
We encourage any student considering withdrawal to contact Enrollment Services at Enrollmentservices@uh.edu prior to taking such action.
UH is committed to accommodating students during this difficult time as they transition back to school. We wish everyone a successful semester.
If you have not yet applied for financial aid for the Fall Semester, it is not too late. Simply go to www.FAFSA.ed.gov to complete the application.
If you need additional time to pay your tuition, please send an email to email@example.com. We will work with you to protect your classes from being dropped.
Semester Will Not Be Extended
The Texas Higher Education Coordinating Board has issued guidance that UH does NOT have to make up the contact hours missed as part of any face-to-face or online classes cancelled during the time the University was officially closed (1 p.m. Friday, August 25, to 8 a.m. Tuesday, September 5. Consequently, UH will NOT extend the Fall 2017 semester, nor will it require that cancelled classes and class assignments due during this time period be made up.
New Commuter Residential Housing and Emergency Housing
Students not living on campus, but would like to do so for the remainder of the academic year, may apply online via AccessUH and click on “myHousing.” The prepayment requirement will be waived and the $50 application fee will be billed to the student fee bill. Contact the SH&RL office at firstname.lastname@example.org or call 713-743-6000.
UH commuter students with need for emergency, short-term housing may call 713-743-3243 or come in person to the SH&RL office in Cougar Village 2, weekdays from 8 a.m. to 5 p.m. to apply for and be placed into double occupancy space in Bates Hall or Law Hall. Rooms are modestly furnished, and sheets, toiletries and towels are not provided. There is no application fee to apply for emergency guest housing, and the cost is $23.79 per person per night to be billed to the student account on the date of check out. Temporary residents will have access to the Cougar Village 2 24-hour service desk to address any facilities issues and for general assistance. Student emergency housing will not be offered after Sept. 30.
Student Health Insurance Enrollment and Waivers
Student Health Insurance Plan Enrollment:
- Voluntary enrollment period for students new to the plan has been extended to Thursday, Sept. 14.
- Voluntary enrollment period for students renewing their coverage is Thursday, Sept. 4..
- Waiver submission period for international students has been extended to Thursday, September 14.
Enrollment and General Information: http://www.uh.edu/healthcenter/insurance/
UH Student Health Insurance Office: SHIP@uh.edu
Come to the Cougar Card Office in the Welcome Center Parking Garage during regular business hours. We will waive the $10 replacement fee, but please come in for Harvey-related replacements by Friday, Sept. 15.
During non-business hours, report your card lost/stolen by logging in to AccessUH and selecting the Cougar Card icon. Under the “My Card” tab, select “Report Lost Card.” Once completed, you can request a temporary card by visiting UHPD headquarters on Wheeler Avenue at Scott. The temporary card expires the following business day, so be sure to visit the Cougar Card office as soon as possible after you receive your temporary card to receive your permanent one.
Lost Parking Tag
Please come by the Parking and Transportation office in the Welcome Center Garage or the Stadium Garage (next to Taco Cabana) to fill out a form and receive a replacement permit no later than Sept. 15.
You can park in the visitor section of either garage. The first 30 minutes are free and if you're inside longer than that, we can validate your visitor ticket.
UH will not be enforcing parking permit violations until Sept. 18.
Parking Tag for a Different Car
You can use your permit for a different vehicle than your original one. Simply add the new vehicle information to myParking account through AccessUH so it's associated with your permit.
Last Day to Return Parking Tag with Full Refund
The deadline to return a permit for a full refund is Sept. 8. Permits returned after that date will be prorated.
New Parking Tags
All student permits are sold out and on waitlists, except for Remote Campus Permits. If you would still like to purchase another type of permit, make sure you are signed up for the necessary waitlists through AccessUH.
All shuttle lines are fully operational.
Students in need of carpooling may want to check out a new service being offered by WAZE. Click here for information: https://www.waze.com/carpool/harvey.
Parking and Transportation Services (PTS) offers eligible students, faculty and staff the opportunity to join COAST (Coogs on Alternative and Sustainable Transportation), a new program for individuals who carpool or utilize alternative and sustainable options, such as METRO to get to campus. To register, come to the PTS office in the Stadium Parking Garage near Taco Cabana, Monday through Friday, 8 a.m. to 5 p.m. Fill out the membership form and a member of the PTS team will arrange a meeting to finalize your registration.
Counseling and Psychological Services (CAPS)
Counseling and Psychological Services (CAP) is available to students, faculty and staff 24/7. Please call 713-743-5454, then press 2, to be connected to an after-hours counselor. For initial appointments and crises, please walk in anytime Monday through Friday, 8:30 a.m. to 4 p.m. To speak to a counselor after business hours, please dial 713-743-5454 and press 2.
Additional referral options for counseling and other services are available on the CAPS website, http://www.uh.edu/caps/referrals/.
Discussion Site for Students
A discussion site has been created for students to connect with their Cougar family to ask for assistance, offer assistance, or simply check in on one another. The site Students Helping Students – is available through AccessUH: https://accessuh.uh.edu/login.php.
Volunteering, Donating, Discussion Groups
UH CARES (Cougar Assisted Relief Efforts) has been launched as a database and clearinghouse to help UH volunteers organize into teams and take on projects in the aftermath of the storm.
Volunteers can select college affiliations such as NSM or the Kathrine G. McGovern College of the Arts, service groups such as the Bonner Leaders, academic interest groups such as Medicine and Society, or campus organizations such as the Metropolitan Volunteer Program ‒ or they can ask to be placed where needed. The program is open to students, faculty, staff, alumni, and friends of UH.
If you are interested in serving as a Team Captain, contact:
- Andrew Davis at adavis5@Central.UH.EDU or 281-380-9464
- Andrew Hamilton at alhamil4@Central.UH.EDU or 480-252-5919
- Bill Monroe at wfmonroe@Central.UH.EDU or 713-927-1077
Information may be found here: http://www.uh.edu/honors/about/news-events/uhcares/.
Students interested in volunteering in Houston and surrounding areas may do so through a special Facebook page listing carpooling and volunteer opportunities: https://www.facebook.com/groups/485703798462567/?fref=nf.
Alumni and friends in the community who want to volunteer may contact Susie Molina, director community relations, at email@example.com.
The UH Office of Governmental Relations and the Bauer College Alumni Association invite you to join them Saturday, Sept. 9, from 7:30 a.m. to noon at the Houston Food Bank. This event was originally set in conjunction with our 9/11 National Day of Service and Remembrance. However, the need in our city is greater than ever before and your commitment and energy will help distribute food now to charities assisting those displaced by Hurricane Harvey. We encourage you to take time with your family to be part of our efforts. Volunteers as young as age six are welcomed to participate. We look forward to seeing UH spirit together and remember to wear your Cougar Red!
Register for this event through the Houston Food Bank’s portal: https://houstonfoodbank.civicore.com/index.php?section=indGpRegistrations&action=login&fwID=25402&ret=section%3DindGpRegistrations%26action%3Dconditional%26fwID%3D25402
All volunteers over the age of 18 must individually register directly through the Houston Food Bank site. For questions related to this event please contact Susie R. Molina, firstname.lastname@example.org
All those wishing to make a gift benefiting students, regardless of major or classification, are invited to do so through the “UH Cougar Emergency Fund”: https://giving.uh.edu/gift/?allocation=HC55074HA45. The term “Harvey Relief” should go in the comments/notes box.
Campus Donation Drives
The Center for Student Involvement is coordinating a donation drive benefiting all members of the UH community. For specific items that are being collected, visit: http://www.uh.edu/csi/civic_engagement/harvey. Donations will be accepted from 9 a.m. to 5 p.m. beginning Sept. 5 in Student Center North (first floor, Commons Desk). For specific items being collected, visit: http://www.uh.edu/csi/civic_engagement/harvey.
Those interested in volunteering to provide staffing support for these drives, please contact Katy Kaesebier email@example.com.
Donated Supplies Available
Students, faculty or staff in need, may go to the Student Center North (first floor, Impact Room) to collect donated supplies from 9 a,m. to 6 p.m.
Help for Faculty and Staff
Temporary Housing Available for Faculty and Staff
Student Housing & Residential Life (SH&RL) has a very limited amount of emergency, temporary student housing that we are also making available for UH faculty and staff.
Starting Monday, Sept. 11, 2017 faculty and staff who have an emergency short-term housing need may come to the SH&RL office in Cougar Village 2 from 8 a.m. to 5 p.m. weekdays to apply for, and be placed into, double occupancy rooms, as space is available, in Bates or Law Halls. These spaces are modestly furnished and do not contain personal items such as sheets, toiletries, and towels. Additionally, there are a few small apartment options available in University Lofts.
There is no application fee to apply for emergency housing. The cost for rooms in Bates and Law Halls is $23.79 per person per night and will be billed to your UH account on the date of check out. The cost for apartments in University Lofts is $85 a night or $325 a week for a one-bedroom apartment or $150 a night or $550 a week for a two-bedroom apartment. Your UH account will be billed on the date of check out or at the end of the month, depending on the length of stay.
Bates and Law Halls were originally scheduled to close permanently in May 2017 and the facility is quite aged. Temporary residents of Bates and Law Halls will have access to the Cougar Village 2 24-hour service desk to address any facilities issues and for general assistance. Faculty and staff choosing to live in temporary student housing must check out no later than Sept. 30, 2017. Because of the short-term nature of this housing, faculty and staff should arrange mail forwarding or rent a P.O. Box. Additionally, rooms in Bates and Law Halls do not have kitchens (only a modest community kitchen) and faculty and staff staying there should make arrangements to eat at campus dining locations or elsewhere. The apartments in University Lofts have kitchens.
Faculty and staff with specific questions may call 713-743-6000 or come in person to the SH&RL office Cougar Village 2, weekdays from 8 a.m. to 5 p.m.
The Faculty Senate has launched a Facebook group called Faculty Helping Faculty During Hurricane Harvey. You are encouraged to join this group and connect with other faculty members: https://www.facebook.com/groups/1954848748091214/
In addition, Provost Short has launched a Harvey Resource Page for faculty that contains relevant, up-to-the-minute information for UH faculty: http://www.uh.edu/provost/harvey/
A discussion site has been created for staff to connect with their Cougar family to ask for assistance, offer assistance, or simply check in on one another. The site – Staff Helping Staff – is available through AccessUH: https://accessuh.uh.edu/login.php.
The UH Children's Learning Centers (CLC), www.uh.edu/clc, has a very limited number of temporary enrollment openings available through December. These openings are in the toddler (approximately 1-3 year old) and preschool (approximately 3-5 years old) programs.
Openings are contingent upon a child's birthdate (due to our multi-age classrooms), so it is important for interested families to work directly with the CLC to determine if their child fits into one of the availabilities. These openings will be filled on a first-come, first-served basis, pending age availability.
Requests should be sent to Jennifer Skopal, Director of the Children's Learning Centers at firstname.lastname@example.org.
Payroll, Time Reporting, Employee Resources, Etc.
Returning to Work
- Employees able to return to work safely are expected to do so on September 5, 2017.
- Some employees may be facing transportation, housing, or child care needs and may require a flexible schedule or other work-related accommodations. Please check the Harvey Updates daily at http://www.uh.edu/2017-harvey/ for any additional options we may have going forward. We encourage you to contact your supervisor to request return to work accommodations.
- If you are not able to return to work, extended emergency leave may be available. Please notify your supervisor to report your status.
- Supervisors should contact your Human Resources Business Partner for guidance with employee requests for return to work accommodations.
- Payroll direct deposit for monthly and biweekly employees was delivered September 1. Employees who do not have direct deposit can pick up their check on September 5 at the Treasury Department in the basement of the Ezekiel W. Cullen Building.
- During the campus closure (beginning 1:00 p.m. August 25 and ending September 1), Weather Emergency Leave was uploaded in payroll for all benefits eligible employees. Biweekly employees should not enter time during this period unless they worked during the campus closure.
- Any adjustments to time entered will be corrected on the next pay period.
- Employees who need confidential counseling during this difficult time may call UTEAP at 713-500-3327 or 1-800-346-3549 for support. More information on UTEAP is available at http://www.uh.edu/human-resources/wellness/employee-assistance-program/
Consistent with President Khator’s message, please remember that some members of the UH family are still coping with the impact of Hurricane Harvey. As such, Human Resources will continue to update our HR webpage http://www.uh.edu/human-resources/ with important information as we receive it.
The mail embargo for the city of Houston has been extended through Monday, Sept. 11. This will affect mail service to the student resident population and many other UH venues. In addition, the UPS website has listed all zip codes in the Houston and surrounding areas to expect significant delays of all incoming packages.
If you don’t find the information you need in this FAQ, you can send an inquiry to email@example.com.
Campus Building Status
Our Facilities Engineering and Planning crew is checking all buildings regularly and making repairs as quickly as possible. Posted is a list of the buildings on campus and the current status.
Given the long delay in receiving responses online it may be more expedient to contact shelters directly.
Financial contributions can be made to the following entities:
- UH Cougar Emergency Fund (indicate that it is for “Harvey Relief”)
Donations to this fund will be utilized to provide comfort and ease to UH students who find themselves with hardship as a result of the storm.
- The Fund for UH (indicate that it is for "Harvey Relief")
Donations to this fund will be utilized to provide assistance to UH faculty and staff with hardship as a result of the storm.
- The Hurricane Harvey Relief Fund administered by the Greater Houston Community Foundation
- The American Red Cross
- The United Way Relief Fund
- A local charity of your choice
Items needed to support Hurricane Harvey relief include the following items, but may vary according to the specific shelter site. You may want to contact a shelter site before venturing out.
- Physicians and Physician Assistants
- Social Workers
- Clothing (t-shirts, sweat pants, underwear, etc.)
- Bedding (sheets, blankets, pillows etc.)
- Personal hygiene items
- Baby supplies (diapers, unopened formula, bottles, etc.)
- Pet supplies (food, carriers/crates, leashes,
- Non-perishable food
UH Faculty and Staff Assistance Program
Call the Employee Assistance Program at 713-500-3327 or 1-800-346-3549 for counseling support, if needed, during this time of crisis. On Call Crisis Counselors are available 24/7 & phones will be answered through an answering service outside regular business hours during this challenging time.
- Psychological First Aid http://www.nctsn.org/content/psychological‐first‐aid
- Mental health resources following a trauma: www.samhsa.gov/trauma
- The National Child Traumatic Stress Network: www.nctsnet.org